Contacts & Directory
Find teammates quickly when composing mail, inviting calendar attendees, or sharing files.
Organization directory
MoovMail maintains an internal directory of users in your organization. When you type in the To, Cc, or Bcc fields while composing mail, matching directory users are suggested automatically.
The same directory search is used when:
- Adding attendees to calendar events
- Sharing files and folders with colleagues
- Granting document or storage permissions
Start typing a name or email address — suggestions appear after a few characters. Select a suggestion or press Enter to add a full email address manually.
Personal vs organization contacts
- Directory users — teammates provisioned in your MoovMail organization (added by an admin or through onboarding).
- External addresses — any valid email you type manually is accepted in compose, calendar invites, and sharing dialogs.
Mail groups (admin)
Organization admins can create mail groups — shared addresses such as support@yourdomain.com that deliver to multiple members. Configure groups in the Admin panel under group mail settings.
- One group address can have multiple member mailboxes
- Optional aliases let the same group receive mail at alternate addresses
- Members receive copies according to your organization's group mail rules
Mailbox aliases
Admins can assign additional send-as addresses (aliases) to individual users. Aliases appear in compose when the user is allowed to send from that address. See User management for provisioning details.
Tips
- Keep user display names accurate in Admin — they appear in directory suggestions.
- Use mail groups for team inboxes instead of sharing one mailbox password.
- Enable two-factor authentication on all accounts.